Sunday, October 19, 2008

Labor completes case backlog project

Lawyer Deanne Siemer, center, gestures during a forum on the new labor law at Multi-Purpose Center in Susupe in this August file photo. Also in picture are Labor director Barry Hirshbein, right and Labor Deputy Secretary Cinta Kaipat. (Jacqueline Hernandez) The Department of Labor announced Thursday that it has completed a 24-month project to clean up all pending labor cases and agency cases from the years 1997 through 2007.

"We completed the adjudication and closure of 4,968 cases," Deputy Secretary Jacinta M. Kaipat said. "We started this project in October 2006 and we finished at the end of September 2008, just as we said we would."

The project covered labor cases in which individuals bring complaints to the Labor Department, usually about unpaid wages or overtime, and also agency cases in which the department itself brings a case against an employer, usually about companywide practices.

Because the department has very limited manpower and was swamped with cases, it could not make much progress with the backlog in 2006.

"We recruited Deanne Siemer to help us in October 2006. She is a very experienced trial lawyer and has served as a judge and mediator in many complex cases in the United States. We asked her whether we could conceivably clean up all the cases that had built up over the years," Kaipat said. "Deanne told us this could be done with a crew of experienced, trained, temporary paralegals, so we authorized her to recruit those people to help. Ultimately, she recruited four people, all of whom are locals," Kaipat said.

"Deanne contributed her time without any pay or per diem of any kind, and we paid the paralegals at the U.S. minimum wage or more, depending on their level of experience. Each of the paralegals had their own business, so they worked on a temporary basis as independent contractors," Kaipat explained. "We are very grateful to Sarah Blalock, Josephine Kapileo, Khris Dela Paz, and Tara Aldan who were tremendously efficient."

The department reported to the Secretary of Finance that it spent $7.25 per case for the entire handling from start to finish of each of the 4,968 cases by the paralegal team. It also spent $1.90 per case for advertising the notices of hearing, the issuance of orders, and the closure of cases so that each party would have adequate published notice of the status of each case.

"We spent a total of $36,012 on the temporary paralegal services for all these cases, and we spent a total of $9,450 for advertising and supplies," Kaipat reported. "This was a very cost-effective project. We finished the job on time and within budget."

"In order to complete this project on time, Deanne advanced her own funds to pay the paralegals on a current basis, so they would not have to wait for the Commonwealth’s procurement process to grind to a conclusion on their invoices," Kaipat said. "They are small businesses, and they need to be paid promptly. Deanne then invoiced the government for the amounts she had advanced."

The department reported that the Commonwealth has now paid Siemer’s invoices for the amounts she advanced to the paralegals and for advertising, so the project is completed.

The department has nine remaining cases from the year 2007 to be heard.

"These are mostly cases where hearings had to be rescheduled because of lawyers’ conflicts with other hearings or obligations. They are all on the Hearing Office calendar to be completed by the end of November," Kaipat said.

The department also has six opinions remaining to be issued from cases filed in 2007 and prior years that have already been heard.

"We expect to have all these opinions issued by the end of October," Kaipat said. "We are almost completely current, dealing now with mostly 2008 cases. The processing of the 2008 cases is going very well." (Department of Labor)